For Landlord

/For Landlord
For Landlord 2017-07-25T11:33:19+00:00

LANDLORD INFORMATION

WHEN A PARTICIPANT IS INTERESTED IN YOUR UNIT

  • Please screen all applicants the same.
  • Mid-Columbia Housing Authority only screens for Housing Choice Voucher program eligibility, including:
    • Income Level and Type
    • Citizenship Status
    • Debts Owed to any other housing authorities
  • Mid-Columbia Housing Authority will verify program participation and provide you with prior landlord contact information, if known.
Hand Shake

REQUEST FOR TENANCY APPROVAL (RFTA)

  • Participants you accept as tenants will have the following:
    • Housing Choice Voucher
    • Request for Tenancy Approval (RFTA)
  • Complete the RFTA and Disclosure of Lead-based Paint forms, MCHA mails the landlord the Lead-based Paint form.

When completed forms are received, Mid-Columbia Housing Authority does the following:

  1. Completes an affordability test to make sure the unit is affordable for the client during the initial year the rent plus utilities cannot be more than 40% of the participants monthly adjusted income.
  2. Inspector contacts you to schedule an Initial Inspection for Housing Quality Standards.

WHAT WE LOOK FOR

HOUSING QUALITY STANDARDS INSPECTION

  • An initial inspection is required prior to approving and paying subsidy for a unit.
  • After receiving RFTA, the goal is to complete the initial inspection within 1 to 15 days.
  • Be present at the initial inspection.
  • Ensure the rental unit is ready for occupancy
    • All utilities on
    • Appliances are present
Inspection Quality

FOCUS ON UNIT BEING DECENT, SAFE, AND SANITARY

  • No deteriorating paint in units build prior to 1978
  • No electrical hazards
  • Functioning heat and plumbing systems
  • Emergency egress from bedrooms or other rooms that could be used for sleeping.
  • Sound walls, floors, ceilings
  • Smoke alarms
  • Carbon monoxide detector recommended

WE LOOK AT THE FOLLOWING ON BUILDING EXTERIOR

  • Foundations
  • Stairs, rails, and porches, including height protection
  • Roof and gutters
  • Exterior surfaces: paint, siding
  • Chimney, if present

HOUSING ASSISTANCE PAYMENT (HAP) CONTRACT

AFTER THE UNIT PASSES INSPECTION AND IS APPROVED

  • You may enter into a Lease with your approved tenant. Please submit a signed copy to Mid-Columbia Housing Authority.
  • We will prepare the Housing Assistance Payment (HAP) Contract and send to you for appropriate signatures.
  • The start date of the HAP Contract and Housing Assistance Payments will be the Lease start date or the day after the unit passed inspection, whichever is later.
  • The initial Lease term should be the standard lease term you offer all your tenants.

Payment:

  • Housing Authority pays landlord percentage of the rent via direct deposit the first of the month.
    • If you are a new Landlord participating in the program you must submit W-9 tax information prior to payment.
  • The family pays the landlord directly their percentage of rent.
  • A percentage of a household’s gross monthly income is used in the rent calculation.
  • Currently 30% of adjusted gross monthly income to calculate rent breakdown between the household and housing authority.

Lease Enforcement:

  • If you issue a notice of violation, lease termination, or eviction to tenant, submit a copy to Mid-Columbia Housing Authority.
    1. Warning letter sent to participant
    2. Notice of termination from program
    3. Informal conference

Please help us maintain and improve program integrity!

Landlord rent increases:

  • At the end of the initial Lease term, if you plan to increase your contract rent, you must submit to Mid-Columbia Housing Authority a 60-day written notice if your unit is located in Washington and a 90-day written notice if your unit is located in Oregon of the proposed rent increase.
  • HUD requires housing authorities to complete a Rent Reasonableness Test to ensure the proposed rent is consistent with rents in the private market for an equivalent unit.
  • The housing authority must conduct this test and then give the participant a 30-day written notice of the resulting change in their rent portion.

TO FIND OUT MORE OR TO SIGN UP, CONTACT US TODAY!

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